This position provides program and administrative support to two Defenders of Wildlife conservation departments: Landscape Conservation and Endangered Species Conservation. The Coordinator provides support to all staff in both programs, with priorities determined and assigned by the respective Vice Presidents. S/he is responsible for maintaining general knowledge of all key projects within both departments in order to help communicate our work internally and provide administrative assistance. This position also serves as a “trouble-shooter” in helping to solve problems and completing various tasks. Assignments are results-oriented, requiring substantial discretion on the part of the Coordinator in determining how to meet identified goals (e.g., researching a factsheet, organizing a meeting). Many assignments will also involve substantive analysis of conservation data, policies, laws, and other materials. The Coordinator will have opportunities to learn new skills and technical knowledge and be expected to apply those skills and knowledge to projects in both departments. One key responsibility for the Coordinator is to assist Defenders’ Geographic Information Systems (GIS) Analyst with basic map making and spatial analysis projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Policy Support: Conduct research and provide analysis and synthesis to promote Defenders’ landscape conservation and endangered species conservation policy goals, including efforts to improve the effectiveness of the Endangered Species Act, developing innovative strategies to enhance endangered species conservation, and recommending improvements for conserving wildlife on various land ownerships. Support Vice Presidents in new project development, planning and outreach. Identify opportunities for skills training and new resources for each department, including seeking out external partners to support Defenders’ work where appropriate. Research common procedures and tasks across the program teams and identify efficiencies and best practices. Work with staff members to implement changes that will improve workflow within the context of institutional culture.
General Support: Undertake a wide variety of duties as needed to implement program goals, including conducting research (both long- and short-term); writing and editing factsheets and reports; producing content for Defenders website; drafting letters; producing factsheets; attending conferences and meetings; representing Defenders in coalitions; and compiling and analyzing data.
GIS Support: Maintain Defenders’ GIS files, create basic maps using GIS software, and assist the GIS Analyst with other tasks.
Budget Support: Work closely with the Vice Presidents and accounting staff to develop both programs’ annual budget, closely track spending throughout the year, maintain a clear understanding of funds available, and solve problems that may arise, including overspending and coding mistakes. Develop materials for the Vice Presidents to illustrate various aspects of each budget, as needed.
General Administrative Support: Maintain knowledge of all organizational administrative procedures in order to assist program staff in completing necessary administrative forms, process expenses and coordinate contracts.
Coordinate Field Staff: Serve as the liaison for staff in both programs’ field offices, including facilitating communications with headquarters staff in other divisions; reviewing and delivering contracts; processing accounting forms, etc. through appropriate processes, and address other needs.
Perform all other related duties as assigned.
Education: Bachelor’s (B.A./B.S.) degree or equivalent in related discipline.
Experience: 2+ years of relevant experience; program management and/or environmental policy experience or an advanced degree in policy, law or natural resources preferred. Previous experience managing an operational budget also preferred.
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
Solid organizational and verbal communications skills.
Must be extremely well-organized and capable of juggling many different projects and tasks at one time.
Excellent research, writing, and editing skills.
Must be comfortable working with a variety of people, including federal/state agencies, elected officials and their staff, Defenders' members, and the general public.
Experience using GIS software, such as ArcGIS and QGIS.
Requires high level of computer literacy with advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet applications. Proficiency with Microsoft Excel a must.
Experience creating interactive website charts and maps preferred.
Budget tracking skills required.
While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.
General office working conditions, the noise level in the work environment is usually quiet.
This position may require occasional domestic travel.
How To Apply IInterested applicants please reference Landscape Conservation and Endangered Species Conservation Coordinator in your subject line and submit a letter of interest, resume and salary history to us via e-mail at: HR@defenders.org