The Blue Habits Project Manager will assure the successful launch, coordination, and delivery of the second phase of Oceanic Society’s innovative Blue Habits program in collaboration with Stanford University. This position is responsible for effectively managing the project’s timeline, deliverables, and budget; documenting and reporting the project’s work and results; and coordinating the planning, preparation, and fundraising for the program’s growth.
Job Responsibilities and Outcomes
Job responsibilities and key outcomes for this position include, but are not limited to:
Lead and coordinate work among the project team (external partners and staff) to assure on-time delivery of key project deliverables, including: design-thinking workshop (September 2018), analysis of workshop and prototyping (October-December 2018), implementation and testing (November 2018-February 2019), evaluation and publication (March-May 2019). Includes:
Assign tasks and deadlines
Create and manage project schedule and timeline
Communicate regularly with project team to monitor progress toward deliverables and deadlines
Support team members as needed
Adapt project plans as needed
Implement and manage changes when necessary to meet project goals
Document and report project progress and outcomes for internal and external audiences, including Oceanic Society staff, naturalists, board members, project partners, donors, and the public. Includes:
Adhere to donor reporting requirements, including reporting format and frequency
Create monthly, quarterly, and annual reports in collaboration with project partners and staff
Contribute to public-facing communications about project activities and results in collaboration with Oceanic Society staff (e.g., blogs, emails, press)
Present / report to project stakeholders regularly on progress, problems, and solutions
Contribute to the completion of key project deliverables, including:
Background research / literature review for Blue Habits “business case” and best practices “playbook”
Organization / logistics of design-thinking workshop
Coordination of activities by Stanford researchers aboard Oceanic Society tours in California and internationally
Coordination of writing, design, and publication of Blue Habits “business case” and Blue Habits “playbook” of effective practices.
Manage project expenses and allocate funds within the project budget, in coordination with Oceanic Society’s director of finance.
Coordinate fundraising for Blue Habits program development in collaboration with staff and partners including donor research, writing of proposals, and participating in donor stewardship.
Expected Skills and Qualifications
Bachelor’s degree required
5+ years experience managing multi-stakeholder projects, especially for non-profit organizations
Proven organizational skills and attention to detail
Excellent written and verbal communications skills
Strong interpersonal skills
Self-directed and proactive
Strong, practical knowledge of ocean conservation issues required. Familiarity with social science research practices preferred.
Experience working with researchers / academic institutions and conducting basic research strongly preferred.
Travel industry / ecotourism / nature-based tourism experience preferred.
Experience and successful track record in non-profit fundraising preferred.
Familiar with project management tools such as Basecamp and collaborative business tools such as the Google suite of apps (Sheets, Docs, etc.)
Desire to work as part of a mission-driven organization dedicated to ocean conservation
Salary & Benefits
This is a full-time, one-year, term-limited position, and is eligible for all Oceanic Society benefits; salary commensurate with experience. The position is based in Oceanic Society’s office in Arlington, VA, USA, with occasional travel to California.
Please Note: This is a full-time, term-limited position beginning in May 2018 and ending in May 2019. The term of the position may be extended, contingent upon the availability of funding and other factors. No further notice of cessation of employment is required.
To apply: Send a cover letter, resume, and salary requirements to: firstname.lastname@example.org