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Fundraising and Administrative Position

Athol MA

Mount Grace is looking to add a dynamic, enthusiastic member to our team to boost our fundraising and administrative capacity. Mount Grace is a proud equal opportunity employer and strives to be an inclusive and diverse organization.

The core responsibilities of this position will be split between providing administrative support to: 1) a major fundraising campaign, and 2) general office needs. The assistant will work closely with, and report to, the Executive Director and Deputy Director, respectively. No previous fundraising experience is necessary. To apply, please send a letter of interest and resume to Sarah Wells at wells@mountgrace.org.


Key Responsibilities

Provide administrative support to major fundraising campaign:

Serve as the direct link to all working on the campaign

Schedule campaign meetings and remind participants of time and place

Prepare and distribute meeting materials in advance and minutes afterwards, with attention to confidentiality

Assist volunteers and staff in conducting successful solicitations through provision of materials, background information, and prospect contact info

Assist in drafting and disseminating campaign communications and marketing materials including social media

Provide internal communications and external updates on campaign progress

Maintain campaign lists, assignments, and progress reports on solicitations

Assist in setting appointments and other communications with prospects

Maintain data records for campaign gifts and donors in coordination with other administrative and fundraising staff

Assist in implementing all mail solicitations related to the campaign

Participate in all campaign events, including providing support to volunteers and committees, as requested

Prepare and send appropriate acknowledgements to donors; also ascertain that other campaign workers and volunteers are sending thank you notes appropriately

Update and inform the Committee regularly on campaign activity that might come first to the Administrator’s attention

Maintain a campaign ‘Scorecard’ that illustrates progress (no previous experience with this tool is necessary)

Stay informed and aware of annual and project fundraising concurrent to the major campaign


Provide administrative support for general office needs:

Represent the organization by being first line of office/telephone reception inquiries

Streamline and maintain office efficiency by developing tools, planning and implementing office systems and administrative procedures, and ensuring systems operate cohesively

Utilize and manage database (database is Total Community Manager, but no previous experience with this specific software is required)

Collaborate with Deputy Director and staff in planning and executing bi-monthly Board of Directors meetings, including taking minutes

Assist with major organizational events throughout the year, including the Annual Meeting

Liaise with operations and facilities management vendors (e.g. information technology, mechanical, tradespersons, supplies), ensuring expenses remain as low as possible


Essential Job Functions:

Excellent communication skills

Enthusiastic, positive, and responsive approach to interacting with colleagues and community members

Ability to set priorities and meet deadlines

Appreciation for accuracy in details

A creative mind with an ability to suggest improvements



Administrative experience

Desire to share administrative skills to support Mount Grace’s mission to protect land for the benefit of people and the environment



Salary range is $35-40,000, commensurate with experience. Mount Grace offers a competitive benefits package and collaborative work environment in Athol, MA. This is a full-time, two-year position, with possibility to extend beyond the life of the major fundraising campaign if the person selected is a good fit for Mount Grace's ongoing administrative needs.


To apply, please send a letter of interest and resume to Sarah Wells at wells@mountgrace.org.

Please mention how you learned of this opening.

Posted September 6, 2019

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