Lewis & Clark Law School’s environmental law program seeks a program coordinator to serve as its administrative support. The program coordinator reports to the Associate Dean and Associate Director of the program and will provide administrative support for a variety of degrees and programs, including JDs, Master’s, and LLM students, and logistical and planning support for various events of the program, including an annual forum, short courses, speakers, student events, and other related events throughout the year. The position also assists with marketing and program outreach.
This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of LCCSSA Collective Bargaining Agreement.
Review of applications to begin immediately and will continue until the position is filled.
WHAT YOU’LL DO
Administrative
Provides Administrative support for the Environmental Law Program.
Works closely with the Associate Dean and Assistant Director of the program on all aspects of the program
Serves as logistical coordinator for all events hosted by the program, including annual conferences, visitors, lectures, trainings.
Supports other aspects of the program such as fellowships and specific clerkships.
Monitors the program’s multiple budgets, prepares reports, assists with strategic planning, and works with the environmental faculty steering committee for the program.
Supports faculty and other events at the law school as needed.
Student Coordination
Provides support for multiple environmental degrees and certificates for JD, LLM (online and in-person), joint JD-LLM, and MSL students (online and in-person), including assisting with marketing/recruiting, communications, curriculum and registrations.
Responsible for accepting and processing applications for LLM and MSL students and for tracking registrations.
Responsible for creating and maintaining student files for LLM and MSL students.
Supports various fellowship, scholarship, and clerkship programs, including Environmental Law Fellows, Wyss Fellows, Diehl Fellows, and BPA student clerkships.
Serves as a secondary resource for potential and current students’ questions and inquiries.
Event Coordination and Marketing
Works with law school event staff to oversee logistical support for the program’s various events on and off campus, including conferences, lectures, faculty visits, off-site trainings for federal employees, student events, and special events.
May also be called upon to assist faculty and/or help with other law school events and projects.
Works with program leadership on updating all marketing materials, including degree and certificate details and event publicity in print and on Web, including updating program’s Web pages, creating online event registration pages, and assisting with outreach marketing efforts and communications (including assistance with program newsletter).
Data Analysis and Reporting
Prepares budget reports, prepares tuition projections for LLM and MSL students, and tracks progression towards degrees for LLM and MSL students.
Prepares curriculum reports, attends all environmental faculty committee meetings and prepares minutes.
Conducts research for various program projects (e.g, enrollment statistics), updates and tracks program annual work plan, prepares and updates task lists for all events and activities.
Maintains program files, maintains LLM and MSL student applications and files (electronically), sends task reminders for work plan progress and various other tasks related to keeping the program office and files organized, monitors the program’s multiple budgets.
MUST HAVES
High School Diploma or equivalent (G.E.D.)
2 years Administrative support experience
Proficient computer skills including word processing, electronic filing and planning tools, spreadsheet, budget and data base management system.
Strong planning and organizational skills
Excellent communication and interpersonal skills
Ability to set priorities, multi-task and to be flexible and cooperative
Familiarity with online tasks such as updating web pages (or willingness to learn)
Experience proofreading & editing
NICE TO HAVES
Bachelor’s degree
High school diploma plus 4 years of directly related job experience OR Associate’s degree and 3 years of directly related job experience OR Bachelor’s degree and 2 years of directly related job experience.)
Experience with administrative support, event planning, customer service, and working in higher education
HR certification
